Corporate Paralegal

What you will do

Board and Governance Support Assist in planning, scheduling, and coordinating Board of Directors and Committee meetings. Prepare draft agendas in collaboration with the Corporate Secretary, Board Chair and senior management. Compile and distribute meeting materials through the company’s board portal (currently Nasdaq Boardvantage). Attend Board and Committee meetings and prepare accurate and timely draft minutes. Provide logistical support for meetings, including venue arrangements, virtual meeting setup, and technology coordination. Assist with annual meeting preparation and director onboarding. Track action items and follow up with responsible parties. Corporate Maintenance and Subsidiary Management Maintain corporate records and minute books for Imperial Oil Limited and approximately 30 affiliated entities. Prepare and file annual returns and other required corporate filings. Draft directors’ and shareholders’ resolutions. Coordinate director and officer changes and related filings. Support entity formations, dissolutions, amalgamations, and reorganizations. Maintain corporate organizational charts and entity databases. Compliance and Administrative Support Assist with regulatory filings and governance disclosures for a public issuer. Maintain confidential files and ensure secure handling of sensitive information. Perform general administrative duties to support the overall efficiency of the Secretariat. About you Preferred Skills,

Qualifications

, and Experience Diploma or certificate in Paralegal Studies or Legal Assistant Program 2+ years of experience in a corporate paralegal role, preferably with a public company or law firm. Alberta CORES certification – Level 2 or 3 preferred Experience maintaining multiple corporate entities across jurisdictions Experience supporting boards of directors and preparing meeting minutes Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. High level of professionalism, discretion, and integrity. Strong organizational skills and a proven ability to manage multiple tasks simultaneously. Attention to detail and a proactive, problem-solving mindset. Clear communications, interpersonal and issues resolution skills in a diverse team environment. Adaptab